IRS Form W-9
Taxpayer ID and legal entity details for Computer Systems Plus, Inc., the company you would contract with.
Procurement
Built to be easy to buy from.
You are buying an accessibility review, which means your own file will be read by somebody one day. The paperwork should not be the hard part. Here is what we can send, and who to ask.
- Serving public agencies since
- 1990Serving public agencies since
- US-based, family-owned
- Fresno, CAUS-based, family-owned
- The entity you contract with
- Computer Systems Plus, Inc.The entity you contract with
What we provide
The standard packet.
Most procurement offices need the same handful of documents. Email us the list your solicitation requires and we will send what we have and tell you plainly if something is not available.
Certificates of insurance
Available on request, including naming your agency as additional insured where your contract requires it. Tell us the limits your solicitation specifies and we will confirm what we carry.
Security questionnaires
We complete the standard vendor security assessments — including HECVAT for higher education — as well as an agency's own custom questionnaire. Send the form you use.
Sole-source justification
Documentation supporting a sole-source award where your policy allows it, describing what the review does and how it differs from automated scanning and from VPAT authoring services.
RFP and RFI responses
We respond to formal solicitations, including technical approach, security, references and pricing in whatever format your office uses.
Contract paperwork
Master services agreement, data processing terms, and accessibility and records provisions. We are comfortable working from your agency's paper rather than ours.
How agencies buy
Whatever vehicle your policy requires.
Direct purchase
The fastest route, and the usual one for a single review or a small procurement round. A quote, a purchase order, and a start date.
Sole source
Where your policy permits it, we provide justification documentation describing the scope of the review and how it differs from the alternatives your policy asks you to consider.
RFP and cooperative
We respond to RFPs. If your agency buys through a cooperative purchasing vehicle, tell us which one and we will confirm whether we can be reached through it.
How pricing works
Fixed fee, quoted before anything starts.
GOVvpat is licensed annually rather than billed per report, because an agency does not check one vendor — they check the vendors already on file, the ones arriving with each solicitation, and the revised reports that follow. We do not publish a rate card, because the number moves with how many vendors and how many seats. We do publish where it starts, so you can tell which procurement route this belongs in before you ask. An annual license starts at $650. Tell us the scope and we will quote it.
What the license includes
Set out plainly, because a price on its own tells you nothing about what you are getting.
- Every criterion the standard requires, counted — including the ones the report never mentions
- Conformance claims checked against the explanation given for them
- Section 508 and EN 301 549 chapter requirements, where your standard includes them
- Criteria answered two different ways in two different tables, flagged
- A dated assessment for the procurement file, as PDF, CSV and a summary you can email
- The findings written so you can send them to the vendor without rewriting them
Under $15,000, no competitive quotes are required.
The federal micro-purchase threshold rose to $15,000 effective 1 October 2025 (FAR 2.101). Purchases below it can be made without soliciting competition, and the simplified acquisition threshold — where streamlined methods still apply — is now $350,000.
An annual license at these figures sits comfortably below the micro-purchase threshold. State and local small-purchase limits vary, so check the one your agency uses — but for most, a year’s license is a direct purchase rather than a solicitation, and it is one purchase order rather than a new one for every vendor you need checked.
General guidance for planning, not procurement advice. Your purchasing office decides which route applies.
What moves the number
- How many reportsOne before an award, a procurement round, or a portfolio already on file.
- Which standardAn INT review checks 81 chapter requirements on top of the success criteria. A WCAG-only review does not.
- TurnaroundWorking to a board date or a bid deadline is scoped differently from ordinary work.
- Ongoing or one-offReviewing every vendor submission as it arrives is quoted as an arrangement, not per document.
No hourly billing and no surprise invoices. You get a scope and a price in writing, and nothing begins until you accept it.
What the license builds
One review answers one award. A record answers the audit.
A decision that is due this week is usually what prompts the first upload. What the license accumulates is the file: every vendor you have assessed, what each one claimed, what was challenged, and what changed when the next version arrived. That is the part worth having on the day somebody asks how you decided — and it only exists because checking one more vendor never costs anything extra.
Every vendor in one place
Reports, grades and findings held per vendor and product, so a portfolio can be compared rather than remembered.
Versions, not replacements
When a vendor sends a remediated report it supersedes the old one and the history stays. You can show what improved and when.
The correspondence with it
What you asked, what they answered, and what it settled — attached to the report rather than lost in an inbox.
Re-read when the standard moves
A whole vendor line can be re-reviewed against a different standard in one go, so a portfolio stays comparable.
Ongoing review, quoted as an arrangement
Agencies that review every vendor submission as it arrives are quoted annually rather than per document — it is cheaper per report and it means nothing waits for a purchase order. Renewals are the same conversation: what you reviewed last year, what is due for a refresh, and what is new.
Most annual arrangements still sit under the federal micro-purchase threshold, so they remain a direct purchase year on year rather than becoming a solicitation.
Ask about an ongoing arrangement →Yes, we expect to be asked about our own.
An agency buying an accessibility review should ask the reviewer the same question it asks everyone else. We think that is the right instinct, and we would rather you asked than assumed.
Ask us for our own conformance documentation the same way you would ask any vendor, and hold it to the standard your solicitation names. If we ever tell you a certificate proves compliance, stop reading — no such certificate exists, for us or for anyone.
Need a packet? Email procurement.
Tell us your agency, the vehicle you are buying through, and the documents your solicitation asks for.
Computer Systems Plus, Inc. · 2134 North Fine Ave, Fresno, CA 93727 · (559) 251-7767